PowerPoint Guide: Part 2 (Using PowerPoint in Your Video)

  |   Jun 14 2014   |   Posted in: Informational Address, Business to Business


Power Point Guide – Aspect Ratios

In this update of the PowerPoint Guide, we will be talking about the aspect ratio (size and shape) of your presentation and why you would use one over the other. Also I’ll help you create the best looking PowerPoint for video.

Lets say you have a presentation that is 4:3 and then find out it will be on a TV screen, or a 16:9 projector. So you throw it on there anyways and either your PowerPoint is stretched out or there are big black bars on either side of your slides. I see it all the time. A good example that I see literally everywhere is the 4:3 restaurant menu sadly stretched across an expensive 16:9 HD television screen. Well I’m here to fix this for you.

If you want to change your PowerPoint from a 4:3 aspect ratio to 16:9, just follow these 2 easy steps.

Step 1: Click Design, then Page Setup. Switch to 16:9. Ok so this is great if you are starting a new project, but if this is a finished project that you wanted to convert to 16:9 for whatever reason, you’ll notice that all your images are stretched out. Darn, nothing is easy. That’s ok, I know how to fix it.

Step 2: Right click on an image and select Size and Position. Click the up arrow for the Height option and then the down arrow. Viola, because the “Lock aspect ratio” option is checked, your image has corrected itself. Save yourself a step and keep the Format Picture box open and go from picture to picture, quickly fixing all of them.

If you want to convert to 4:3 from 16:9, simply switch to 4:3 and then resize your images the same way as the previous steps.

Ok so now that you know how to convert a 4:3 PowerPoint to 16:9 and vice versa, you are probably wondering what is the best option for when you’ve recorded your live presentation and now you want to add your PowerPoint to your video. Everyone is filming video in 16:9. The simplest answer is to cut your slides into your footage so that when the relevant information is talked about, it is shown on screen over your video. This is usually the best option in all formats. It is important to make sure your slides are 16:9 so they can easily be placed in your footage without any problems.

Matching the size of the slides to the size of the video ensures a nice clean presentation video that is easy to read and has no strange errors or layout problems. You must make sure that your text is larger than it would be for a typical PowerPoint. Why you may ask? Because your viewer may be watching it on your website, and the viewer window is about 100 times smaller than the projector it was initially viewed on. If you want people to be able to read the information on each slide, take into account where the video will be viewed.

Also realize that any animation you may have added to your slide will not be transferred over to the video. If you want, you could remake the slides in your video editing program, but understand this will take double the time than just dropping the finished slides into the video. If you have a professional editing your video this is an easy task, but there will be added cost for recreating and animating the slides.

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